Since January 2019, electronic invoicing has been mandatory in Italy for most transactions involving businesses and professionals, including transactions with the Public Administration and between private entities (B2B).

Given its experience in delivering online services, Hosting Solutions offers a complete solution for the secure and automatic management of the electronic invoicing, including Electronic Invoicing, Compliant Digital Preservation and Digital Signature services for individual companies, professionals, accountants and resellers.

Once you have purchased our electronic invoicing service, you can add the following optional modules:

• Electronic invoice generator module
• Module to fully manage Public Administration Purchase Orders
• Operators of the Republic of San Marino
• Module for electronic receipts

What is an Electronic Invoice?

An electronic invoice is an XML file containing all the information required for an invoice. The format of the XML file follows the technical specifications established by the Italian Revenue Agency's order of 30/04/2018 (Agenzia delle Entrate), allowing invoices to be processed automatically by software systems. Unlike a traditional paper invoice, an electronic invoice is created, transmitted, received and preserved digitally.

How to view an electronic invoice

Electronic invoices are XML files designed primarily for automated processing by software systems and are therefore not immediately readable in the same way as conventional documents. For this reason, Hosting Solutions provides a simple, free online tool that displays XML electronic invoices in an easy-to-read format: Electronic Invoice - Viewing and Printing.
The tool allows you to view an electronic invoice as a conventional document and print it if necessary.

What is Compliant Digital Preservation?

Compliant Digital Preservation (Conservazione Sostitutiva) is the regulated process used in Italy to preserve an electronic document in accordance with the law for 10 years; with Compliant Digital Preservation, paper documents lose their legal value, which is acquired by the electronic document.

Electronic invoices (Sales and purchase invoices) must be preserved digitally in accordance with the applicable Italian regulatory requirements.

In addition to electronic invoices, it is possible to digitally preserve tax documents and ledgers such as, for example:

• invoices for sale and purchase invoices
• transport documents and delivery notes
• tax and VAT return forms
• F24 tax payment forms
• sales and purchase VAT registers
• receipts registers
• accounting ledgers

These paper tax documents, before being legally archived, must undergo the dematerialisation process that converts paper documents into electronic documents: the latter will legally replace the paper original.

What we offer

Our services are designed to help businesses and professionals meet electronic invoicing requirements while simplifying the entire invoicing process. They include:

Basic plan for single or multi-company

• Web-based control panel for managing invoice transmission and digital preservation.
• Digital signature of documents to be submitted to the SDI, provided by Genesys Informatica.
• Integration with the Italian Exchange System (SDI – Sistema di Interscambio) for invoice transmission and management of SDI notifications.
• Management of the sales and purchase invoices.
• Import of invoices from external accounting/ERP systems and from the Italian Revenue Agency's “Cassetto Fiscale”.
• Full management of simplified invoices.
• Compliant Digital Preservation of invoices and dematerialised documents in general for 10 years in accordance with the law.
• API and Web-Services for integration with external or existing applications (Multi-Company plans only).
• NEW For customers using ERP or accounting systems that cannot connect directly to our electronic invoicing platform via API, we provide dedicated software compatible with most operating systems. Once installed and configured locally, the software automatically retrieves invoices from a predefined folder, submits them to the SDI through the Hosting Solutions electronic invoicing platform, and saves the corresponding SDI notifications to designated files.

Optional Modules

• Electronic invoice generator: allows users to create electronic invoices manually. One module is required per end user.
• Public Administration Purchase Order management: enables full management of electronic purchase orders from Italian Public Administrations.
• San Marino module: enables integration with the Republic of San Marino's electronic invoicing system.

Electronic invoice generator

The Electronic Invoice Generator allows users to create electronic invoices, manage customer and product/service records, and view previously issued invoices; it also allows you to create a customer address book and an product/service records, as well as to view the list of invoices already issued.

The electronic invoice generator module can be purchased as an additional service to the Safe Invoice B2B electronic invoicing service.

NSO / Public Administration

In February 2020, electronic processing of Public Administration purchase orders (OdA - Ordini di Acquisto) through the NSO (Nodo Smistamento Ordini) became mandatory for the transactions covered by the applicable regulations.
The dedicated Safe Invoice B2B add-on module supports the electronic transmission and receipt of purchase orders and related responses through the NSO. Specifically, our services allow you to:

• manage simple orders
• manage complete orders
• create and manage pre-agreed orders

The NSO add-on modules can be purchased as additional services to the electronic invoicing service from our control panel.

San Marino

Optional module enabling companies to interface with the Republic of San Marino's HUB-SM electronic invoicing system.

Module for electronic receipts

Additional module to Safe Invoice B2B services for generating and sending electronic receipts

Who is it for?

Our electronic invoicing solutions are designed for different types of customers and business needs:

• Resellers and software houses that already offer ERP, accounting or invoicing solutions can integrate the Hosting Solutions electronic invoicing service into their applications via API or web services, providing their customers with a complete electronic invoicing workflow.
• Accountants managing electronic invoicing for multiple companies and professionals can use the Multi-Company plan to manage their customers' invoicing activities through a single web interface or integrate the service into their own systems via API or web services.
• Individual companies and professionalscan manage the entire electronic invoicing process by combining a Single-Company plan with the electronic invoice generator module.